Reporting Requirements for Fund Administrators

Financial Returns

Annual Returns

Annual audited accounts of Fund Administrators must be submitted to the Central Bank within four months of the relevant reporting period end. The annual audited accounts must be accompanied by the Minimum Capital Requirement Report.

Half-Yearly / Quarterly / Monthly Returns

Fund Administrators are required to submit certain other financial information to the Central Bank. This includes interim financial statements such as a Balance Sheet and Profit & Loss account and the Minimum Capital Requirement Report. The appropriate reporting interval is advised to a Fund Administrator on an individual basis.

Online Submission of Financial Returns

Fund Administrators must submit a number of financial returns in an electronic format. These returns are submitted through the Central Bank Ireland Portal (‘the Portal’). The following items should be of assistance when completing returns: OFR Structure Template.

The following table provides a summary of reporting requirements for Fund Administrators. Please note that reporting obligations may vary on a firm-by-firm basis.

Reporting Requirements for Fund Administrators

Outsourcing Return

Fund Administrators must submit an Outsourcing Return to the Central Bank on an annual basis, no later than 20 working days after calendar year end, via the Portal. The following items should be of assistance when completing returns:

AOR Structure Template

Operational QAs in the form of Guidance

Co-operation with the Central Bank

Fund Administrators are required at a minimum to consult with the Central Bank prior to engaging in any significant new activities or establishing branches, offices or subsidiaries. Fund Administrators are also required to notify the Central Bank of any material breaches, the commencement of any significant legal proceedings and any visits/fines by another Supervisory Authority.

External Auditors

Following the audit of a Fund Administrator's financial statements, the auditor of a Fund Administrator must supply the Central Bank with a copy of the 'Management Letter' issued to the Fund Administrator's Board of Directors. Auditors must also make an annual ‘Statutory Duty Confirmation’ return to the Central Bank stating whether any circumstances came to their attention during the course of the annual audit.